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WI-004-FIRMA-DEMONSTRATIVA-83def182 · verifică
WI-004
Prohibited AI Practices Work Instruction
Document Information
| Field | Value |
|---|
| Document ID | WI-004 |
| Title | Prohibited AI Practices Work Instruction |
| Repository | RRVI™ |
| Module | 04 – Prohibited AI Practices |
| Company | Firmă demonstrativă |
| Version | 0.0.0-demo |
| Status | Draft (demo, neaprobat) |
1. Purpose
This Work Instruction provides detailed guidance for assessing whether an Artificial Intelligence system involves a prohibited AI practice under Regulation (EU) 2024/1689 (EU AI Act).
The objective is to ensure a consistent, documented and repeatable assessment process before any AI system is placed into operational use.
2. Preconditions
Before starting the assessment, verify that:
- the AI system is recorded in the AI System Inventory;
- the intended purpose is documented;
- the system owner has been identified;
- sufficient technical and business information is available.
3. Required Information
Collect the following information:
- AI System ID
- AI System Name
- Provider
- Business Purpose
- Intended Users
- Deployment Environment
- Input Data
- Output Data
- Human Oversight
- Business Process Supported
4. Work Instructions
Step 1
Open:
REG-001_AI_System_Inventory_Register.md
Locate the AI system.
Step 2
Review the intended purpose.
Determine:
- why the AI system exists;
- who uses it;
- what decisions it supports;
- whether natural persons are affected.
Step 3
Evaluate prohibited practices.
Verify that the AI system does NOT involve:
- harmful manipulation;
- exploitation of vulnerable persons;
- social scoring;
- prohibited biometric categorisation;
- prohibited emotion recognition;
- untargeted facial image scraping;
- prohibited real-time biometric identification;
- any other prohibited practice defined by the EU AI Act.
Step 4
Document the assessment.
Open:
REG-004_Prohibited_Practices_Register.md
Record:
- assessment result;
- justification;
- assessor;
- assessment date.
Step 5
Escalate if required.
If any prohibited practice is identified:
- stop deployment;
- notify the AI Governance Owner;
- notify management;
- initiate corrective actions.
Step 6
Collect supporting evidence.
Record supporting evidence in:
EVID-004_Prohibited_Practices_Evidence.md
Step 7
Review.
Repeat the assessment whenever:
- intended purpose changes;
- provider changes;
- functionality changes;
- regulatory requirements change.
5. Quality Checks
Verify that:
✓ AI System exists in the Inventory.
✓ Intended Purpose is documented.
✓ Business Process is identified.
✓ Human Oversight has been evaluated.
✓ No prohibited practice has been identified.
✓ Assessment is justified.
✓ Assessment Date is recorded.
✓ Reviewer is identified.
6. Outputs
This instruction updates:
- REG-004 Prohibited Practices Register
- EVID-004 Prohibited Practices Evidence
- DEC-004 Prohibited Practices Declaration
7. References
- DOD-004 Prohibited AI Practices Policy
- PROC-004 Prohibited AI Practices Procedure
- REG-001 AI System Inventory Register
- Regulation (EU) 2024/1689 (EU AI Act)
8. Approval
Prepared by
[persoană responsabilă, nepublicat]
Company
Firmă demonstrativă
Status
Approved